Feeling unwell and unable to go to work is a common experience. In such situations, a well-drafted sick leave application is crucial for formally informing your manager and ensuring a smooth workflow in your absence. This article provides 15 diverse examples of sick leave applications tailored to various scenarios, along with corresponding letter formats to your manager.
15 Sick Leave Application Examples To Send To Your Manager
Here are 15 examples of sick leave applications for different situations, along with a sample letter to your manager for each:
1. Sick leave application for Sudden Illness (e.g., Fever, Cold, Flu)
Subject: Sick Leave Application
Dear [Manager’s Name],
Please accept this email as a formal notification that I am unable to come to work today, [date] due to a sudden onset of fever and the flu. I anticipate needing 2 days of leave to recover. I will monitor my health and keep you informed if I require an extension.
Thank you for your understanding.
Sincerely,
[Your Name]
2. Sick leave application for Food Poisoning
Subject: Sick Leave Application
Dear [Manager’s Name],
I am writing to request a sick leave for today, [Date], as I am suffering from food poisoning. I expect to be able to return to work by [Expected Return Date], once I have recovered. I will check my emails periodically for any urgent matters, if my condition allows.
Thank you for your consideration.
Sincerely,
[Your Name]
3. Sick leave application for Severe Headache or Migraine
Subject: Sick Leave
Dear [Manager’s Name],
I am writing to inform you that I will be taking a sick leave today, [Date], due to a severe migraine. I hope to feel better by tomorrow and resume my duties. I have already informed [Colleague’s Name] to cover any urgent client queries in my absence.
Thank you for your understanding.
Regards,
[Your Name]
4. Sick leave application for a Scheduled Doctor’s Appointment
Subject: Sick Leave Application for Doctor’s Appointment – [Your Name] – [Date]
Dear [Manager’s Name],
This is to request a sick leave for [Date] as I have a scheduled doctor’s appointment that I must attend. I have planned my workload accordingly and will ensure all urgent tasks are addressed before my leave or handed over to [Colleague’s Name]. I will be back in the office on [Next Working Day].
Thank you for approving my leave.
Sincerely,
[Your Name]
5. Sick leave for Post-Operative Recovery
Subject: Sick Leave Application
Dear [Manager’s Name],
I am writing to apply for sick leave from [Start Date] to [End Date] for post-operative recovery, as advised by my doctor following a minor surgical procedure. I have attached the medical certificate for your reference. I will ensure a smooth handover of my current responsibilities to [Colleague’s Name] before my leave. I will be reachable via email for urgent matters if my health permits.
Thank you for your support.
Sincerely,
[Your Name]
6. Sick leave application for Contagious Illness (e.g., Chickenpox, Conjunctivitis)
Subject: Sick Leave Application
Dear [Manager’s Name],
Please accept this application for sick leave from [Start Date] to [End Date]. I have been diagnosed with [mention illness, e.g., conjunctivitis], which is contagious. My doctor has advised me to stay isolated to prevent its spread. I will complete any pending urgent work remotely if my condition allows. I will keep you updated on my recovery and expected return to the office.
Thank you for your understanding and cooperation.
Regards,
[Your Name]
7. Sick leave application for Injury Preventing Work (e.g., Sprain, Minor Fracture)
Subject: Sick Leave Request
Dear [Manager’s Name],
I am writing to request sick leave from [Start Date] to [End Date] due to a [mention injury, e.g., sprained ankle] I sustained on [Date of Injury]. This injury makes it difficult for me to commute and be present at work. I have attached a medical note from my doctor. I will try to stay updated on urgent emails if possible. [Colleague’s Name] is aware of my ongoing projects.
Thank you for your consideration.
Sincerely,
[Your Name]
9. Sick leave application for Recurring Chronic Condition Flare-up
Subject: Sick Leave Application
Dear [Manager’s Name],
I am writing to request sick leave from [Start Date] to [End Date] due to a flare-up of my chronic [mention condition, e.g., back pain]. As you know, this is a recurring issue, and I need this time to manage my symptoms and recover. I will ensure all my urgent tasks are delegated to [Colleague’s Name] before I go on leave.
Thank you for your continued support and understanding.
Sincerely,
[Your Name]
10. Sick Leave Application for a Half Day
Subject: Half-Day Sick Leave Request
Dear [Manager’s Name],
I am writing to request a half-day sick leave for today, [Date], to attend a doctor’s appointment / as I have started feeling unwell. I plan to catch up on my work upon my return tomorrow.
Thank you for your flexibility.
Regards,
[Your Name]
11. Sick Leave Extension Application
Subject: Sick Leave Extension Request
Dear [Manager’s Name],
This email is to request an extension of my current sick leave. My initial leave was from [Original Start Date] to [Original End Date] due to [mention illness]. Unfortunately, I have not yet fully recovered and my doctor has advised further rest until [New End Date]. I have attached an updated medical certificate. I will continue to keep you informed of my progress.
Thank you for your understanding.
Sincerely,
[Your Name]
12. Sick leave application for Unforeseen Medical Emergency
Subject: Sick Leave – Urgent Medical Situation
Dear [Manager’s Name],
Please excuse my absence from work starting [Date] due to an unforeseen medical emergency. I am currently undergoing tests / receiving medical attention for [mention medical condition]. I am unsure of my exact return date at this moment but will update you as soon as I have more clarity. I apologize for any inconvenience caused by my sudden absence.
I’ve spoken with [colleague’s name] and they will be handling my tasks in my absence.
Thank you for your understanding.
Sincerely,
[Your Name]
13. Sick leave application for Dental Emergency/Pain
Subject: Sick Leave Application
Dear [Manager’s Name],
I am writing to request a sick leave for today, [Date], due to a severe dental issue that requires immediate attention. I anticipate returning to work on [Expected Return Date]. I will check for urgent emails if my condition allows.
Thank you for your understanding.
Regards,
[Your Name]
14. Sick leave application for Illness While Traveling for Work
Subject: Sick Leave Notification
Dear [Manager’s Name],
I am writing to inform you that I have fallen ill while on my business trip in [Location]. I am experiencing [mention symptoms, e.g., high fever and body aches] and will need to take sick leave effective [Date]. I have sought medical advice and will keep you updated on my condition and ability to continue with the planned itinerary or my return. I will do my best to manage any urgent work-related matters remotely, health permitting.
Thank you for your support.
Sincerely,
[Your Name]
15. Sick leave application for Medical Tests/Investigation (Full Day)
Subject: Sick Leave Application
Dear [Manager’s Name],
I would like to request a sick leave for [Date] as I need to undergo some scheduled medical tests and investigations. I have already discussed my urgent tasks with [Colleague’s Name], who will be providing cover in my absence. I expect to be back in the office on [Next Working Day].
Thank you for your consideration.
Sincerely,
[Your Name]
Remember to always check your company’s specific policies regarding sick leave applications, notification procedures, and any requirements for medical certificates. Being prompt, clear, and professional in your communication will always be appreciated by your employer. Prioritize your health and ensure you take adequate rest to recover fully.
FAQs
1. Why is a Sick Leave Application Important?
A sick leave application serves several key purposes:
- Formal Notification: It officially informs your employer about your absence due to illness.
- Record Keeping: It provides a documented record of your leave for both you and the company.
- Workload Management: It allows your manager to delegate your urgent tasks and plan for your absence, minimizing disruption.1
- Professionalism: Submitting a formal application demonstrates responsibility and professionalism.2
- Compliance: It helps in adhering to company policies regarding leave and attendance.
2. What are the essential components of a sick leave application?
Regardless of the specific situation, a good sick leave application should generally include:
- Your Name and Designation
- Date of Application
- Manager’s Name (or relevant authority)
- Dates of Leave: Clearly mention the start and end date of your leave.
- Reason for Leave (Brief and Professional): You don’t need to go into excessive detail. A simple statement like “suffering from viral fever” or “experiencing severe stomach upset” is usually sufficient.
- Doctor’s Note (if applicable/required by company policy): Mention if you are attaching a medical certificate.
- Work Arrangement/Handover (if possible): Briefly mention if you’ve completed urgent tasks or if a colleague will be covering for you.
- Contact Information (Optional): You can mention if you’ll be available for urgent calls/emails, but prioritize rest.
- Polite Closing and Signature