AI For Managers: 27 Best Tools To Help With Management [2025]

OfficeChai Team

In today’s fast-paced business environment, AI for managers is already becoming a reality to help managers juggle various responsibilities and get the most out of their teams. The rise of AI for managers is not about replacing the human element of leadership but augmenting it. These powerful tools act as intelligent assistants, automating mundane tasks, providing deep data insights, and freeing up valuable time for managers to focus on what truly matters: leading, mentoring, and inspiring their teams. This guide explores the 27 best tools that demonstrate the power of AI for managers, revolutionizing how they work.

AI for Managers in Project & Task Management

This category of tools uses AI to automate scheduling, optimize workflows, and predict project outcomes, making them essential AI for managers focused on delivery and efficiency.

1. Motion

  • What it does: Motion is an intelligent calendar and task manager that uses AI to automatically plan your day. It takes your to-do list, priorities, and calendar events, and builds an optimized daily schedule for you and your team. This is a prime example of AI for managers that directly tackles time management and productivity challenges.
  • Pricing: Starts with a 7-day free trial, with paid plans for individuals starting at around $19 per month (billed annually). Team plans are also available.
  • Practical Example: A marketing manager has 15 tasks for her team and 5 for herself, all with varying deadlines and priorities. Instead of manually slotting these into a calendar, she inputs them into Motion. The AI automatically schedules each task for every team member, finding open slots, respecting priorities, and ensuring deadlines are realistically met.

2. Asana

  • What it does: Asana is a leading project management platform that has integrated AI features to streamline work. Its AI capabilities can help generate project briefs, create tasks from goals, suggest smarter workflows, and provide status updates in natural language. This comprehensive suite of features makes it a powerful asset of AI for managers overseeing complex projects.
  • Pricing: Offers a free Basic plan. Paid plans start at $10.99 per user/month (billed annually) for the Premium tier, with more advanced features in Business and Enterprise tiers.
  • Practical Example: A manager is kicking off a new product launch. Using Asana’s AI, she inputs the main goal: “Launch new mobile app by Q4.” The AI suggests a complete project plan with phases, key tasks (like “Develop beta,” “Run user testing,” “Prepare marketing assets”), and potential stakeholders to assign them to.

3. ClickUp

  • What it does: ClickUp aims to be the all-in-one productivity platform, and its AI assistant, ClickUp Brain, enhances this mission. It can summarize long documents and comment threads, generate action items from text, write emails, and create templates for any kind of work. This level of integration makes it a versatile tool of AI for managers.
  • Pricing: Offers a “Free Forever” plan with limited uses of the AI. Paid plans start at $7 per member/month (billed annually) to unlock more AI capabilities and features.
  • Practical Example: After a lengthy brainstorming session documented in a ClickUp Doc, a manager uses ClickUp Brain to instantly summarize the key decisions and generate a list of action items. The AI parses the entire text and produces a concise list, ready to be converted into tasks.

4. Trello

  • What it does: Trello, known for its visual Kanban boards, uses an AI-powered automation engine called Butler. Butler can automate almost any action within Trello, such as moving cards, applying labels, setting due dates, and notifying team members based on specific triggers. This automation is a simple yet effective form of AI for managers looking to reduce manual board maintenance.
  • Pricing: Free plan includes a limited number of Butler command runs. Paid plans, starting at $5 per user/month (billed annually), offer significantly more automation quota and features.
  • Practical Example: An editorial manager sets up a Butler rule on her team’s Trello board. Whenever a writer moves a card from the “Writing” list to the “Editing” list, Butler automatically assigns the editor-in-chief, adds a checklist for editing, and sets a due date for two days later.

5. Notion AI

  • What it does: Notion is a flexible workspace for notes, docs, and project management. Notion AI is integrated directly within the platform, allowing users to summarize notes, brainstorm ideas, draft content, and create tables from raw data. The seamless integration of AI for managers into their knowledge base is a key strength.
  • Pricing: Notion has a free plan. Notion AI is available as an add-on for approximately $8 per member/month (billed annually).
  • Practical Example: A strategy manager has compiled pages of research notes on a competitor. To prepare for a presentation, she highlights all the text and asks Notion AI to “Create a summary of the key strategic weaknesses.” The AI condenses the information into a few bullet points, saving hours of work.

6. Wrike AI

  • What it does: Wrike is a collaborative work management platform that has integrated AI capabilities to enhance project planning and execution. Wrike AI can help predict project risks, recommend resource allocation, and automate routine tasks, providing valuable assistance to AI for managers focused on optimizing team productivity.
  • Pricing: Wrike offers a free plan for small teams. Paid plans with more advanced features, including AI functionalities, start at around $9.80 per user/month (billed annually). (Pricing subject to change).
  • Practical Example: A project manager using Wrike AI is overseeing a complex software development project. The AI analyzes the project schedule, task dependencies, and team workload, identifying a potential bottleneck due to a key developer being overscheduled. It proactively suggests reassigning some tasks to other available team members to mitigate the risk and ensure the project stays on track.

7. Taskade AI

  • What it does: Taskade is a unified workspace for teams, offering task management, note-taking, and collaboration features. Taskade AI acts as an intelligent assistant that can generate outlines, summarize information, create to-do lists, and even help brainstorm ideas within the Taskade environment. This makes it a versatile tool of AI for managers looking to enhance team collaboration and ideation.
  • Pricing: Taskade offers a free plan with basic features. Paid plans, which unlock more AI usage and advanced functionalities, start at $5 per user/month (billed annually).
  • Practical Example: During a team meeting in Taskade, a manager is brainstorming content ideas for the next marketing campaign. Using Taskade AI, she inputs a few keywords related to their target audience and product. The AI instantly generates a list of potential blog post titles, social media content themes, and video script ideas, sparking further discussion and saving valuable brainstorming time.

AI Tools for Team Communication & Collaboration

Effective communication is the bedrock of good management. These tools use AI to make meetings more productive, break down language barriers, and ensure clarity.

8. Slack AI

  • What it does: Slack has introduced native AI features that help users catch up on conversations quickly. It can provide summaries of unread channels, distill key highlights from long threads, and improve search to find answers within your organization’s conversation history. This is game-changing AI for managers who need to stay informed across multiple teams and projects.
  • Pricing: Slack AI is available on paid plans (Pro, Business+, and Enterprise Grid), which start at $7.25 per user/month (billed annually).
  • Practical Example: A manager returns from a day of meetings to find hundreds of unread messages in the #engineering channel. Instead of scrolling through everything, she uses Slack AI to get a summary of the channel’s activity, which highlights a critical bug report and the subsequent discussion on a fix.

9. Otter.ai

  • What it does: Otter.ai provides real-time transcription for meetings, interviews, and lectures. Its AI not only transcribes but also identifies speakers, generates a summary with action items, and allows users to search the audio by keywords. This form of AI for managers ensures no critical detail from a meeting is ever lost.
  • Pricing: Offers a free plan with a limited number of transcription minutes per month. Paid plans start at $10 per user/month (billed annually) for more minutes and advanced features.
  • Practical Example: A project manager conducts a weekly check-in call with a remote team. Otter.ai joins the call and transcribes it live. After the meeting, the AI automatically emails a summary, a full transcript, and a list of action items (e.g., “ACTION: Sarah to send the Q3 budget draft by Friday”) to all attendees.

10. Microsoft Teams Copilot

  • What it does: Integrated into Microsoft Teams, Copilot acts as a powerful meeting assistant. It can summarize what you’ve missed if you join a meeting late, answer questions about the discussion in real-time, and create meeting notes and action items. This is a premium example of embedded AI for managers within a corporate ecosystem.
  • Pricing: Copilot for Microsoft 365 is an add-on that costs $30 per user/month (annual commitment) and requires a prerequisite Microsoft 365 Business or Enterprise license.
  • Practical Example: A manager is double-booked and has to join a critical sales call 20 minutes late. Upon joining, she asks Copilot, “What have I missed and what is the current sentiment of the client?” Copilot provides a quick summary of the discussion and notes that the client seems concerned about the implementation timeline.

11. Krisp

  • What it does: Krisp is an AI-powered application that removes background noise and echo from all your calls in real-time. It works with any communication app (Zoom, Teams, Slack, etc.) to ensure your voice is crystal clear. This is a simple but invaluable piece of AI for managers in today’s world of remote and hybrid work.
  • Pricing: Has a limited free plan. The Pro plan is around $8 per user/month (billed annually), offering unlimited noise cancellation.
  • Practical Example: A manager needs to lead a crucial client presentation from home, but there’s unexpected construction noise outside. She turns on Krisp, which uses AI to filter out the sound of jackhammers, ensuring the client only hears her professional, clear voice.

12. Fireflies.ai

  • What it does: Fireflies.ai is an AI-powered meeting assistant that automatically records, transcribes, and summarizes meetings. It integrates with various video conferencing platforms and calendar applications, allowing managers to easily access searchable transcripts and key takeaways from all their meetings. This is invaluable AI for managers who need to keep track of discussions and action items without extensive note-taking.
  • Pricing: Fireflies.ai offers a free plan with limited recording credits. Paid plans with more features and storage start at $10 per user/month (billed annually).
  • Practical Example: A busy executive manager attends multiple meetings throughout the day. Fireflies.ai joins each meeting, transcribes the conversation, and afterward, provides a concise summary highlighting key decisions, action items, and important topics discussed. The manager can quickly review these summaries to stay informed and follow up on necessary actions without having to rewatch entire recordings.

Leveraging AI for Managers in HR & Recruitment

From finding the right talent to keeping the current team engaged and growing, these tools provide AI-driven insights into the human side of management.

13. HireVue

  • What it does: HireVue is a hiring platform that uses AI to structure video interviews and assessments. It helps standardize the evaluation process by analyzing responses for key competencies and provides data-driven insights to recruiters and hiring managers. This is a specialized tool of AI for managers focused on building high-performing teams from the very first step.
  • Pricing: Primarily enterprise-focused, with pricing available upon request through a custom quote.
  • Practical Example: A manager needs to hire a new sales representative and receives 200 applications. Instead of phone screening all of them, she uses HireVue to send a pre-recorded video interview request. The AI helps score and rank candidates based on their answers to situational questions, allowing the manager to focus her time on the top 10 candidates.

14. Lattice

  • What it does: Lattice is a people management platform that now incorporates AI to improve performance reviews, goal setting, and employee feedback. Its AI can help managers write more effective and unbiased performance reviews, summarize feedback, and suggest goals aligned with company objectives. This is sophisticated AI for managers dedicated to employee development.
  • Pricing: Pricing is modular, starting around $8 per person/month for their Performance Management suite. AI features are part of their paid packages.
  • Practical Example: A manager is struggling to write a detailed performance review for a direct report. She inputs a few bullet points about the employee’s achievements and areas for improvement into Lattice AI. The tool expands these points into a well-structured, constructive, and unbiased performance review draft.

15. Culture Amp

  • What it does: Culture Amp is an employee experience platform that uses AI to analyze employee engagement surveys, feedback, and performance data. It identifies trends, predicts attrition risks, and provides managers with actionable insights to improve team morale and culture. This data-driven approach is how AI for managers can help build a better workplace.
  • Pricing: Pricing is custom and based on the number of employees and modules selected.
  • Practical Example: A manager receives the results of her team’s quarterly engagement survey. Culture Amp’s AI analyzes the text comments and flags a recurring theme of “burnout due to project X.” It suggests specific actions, like re-evaluating the project timeline and holding a workload-focused team meeting.

16. Eightfold AI

  • What it does: Eightfold is a “Talent Intelligence Platform” that uses a deep-learning AI to manage the entire talent lifecycle. It helps with hiring, internal mobility, and skills development by creating a skills-based profile for every employee. This platform of AI for managers helps them understand the talent they have and the talent they need.
  • Pricing: Enterprise-level software with pricing available via a custom quote.
  • Practical Example: A manager needs to staff a new project requiring expertise in Python and cloud security. Instead of looking externally, she uses Eightfold to scan her entire division. The AI identifies three employees who have the required skills, even if it’s not part of their current job title, enabling internal mobility.

AI for Managers: Data-Driven Decision Making

These tools leverage AI to analyze complex data sets, from sales calls to business intelligence dashboards, turning raw information into strategic insights.

17. Gong

  • What it does: Gong is a revenue intelligence platform that records, transcribes, and analyzes all sales-related conversations (calls, emails, meetings). Its AI surfaces insights on what top performers are doing, identifies deal risks, and provides coaching recommendations. This is critical AI for managers in sales and customer-facing roles.
  • Pricing: Enterprise software with pricing based on the number of users, available upon request.
  • Practical Example: A sales manager wants to understand why her top-performing rep closes so many more deals. Gong’s AI analyzes all the rep’s calls and reveals they talk about pricing 40% less than their peers and ask more discovery questions. The manager uses this insight to coach the rest of the team.

18. Tableau

  • What it does: Tableau is a powerful data visualization tool. With its integrated AI features (powered by Salesforce’s Einstein), it can automatically generate explanations for data points, run statistical models, and forecast future trends with a few clicks. The blend of visualization and AI for managers empowers data-driven leadership.
  • Pricing: A license for Tableau Creator costs around $75 per user/month (billed annually).
  • Practical Example: A retail manager is looking at a sales dashboard in Tableau and notices a sudden spike in sales in one region. Instead of spending hours investigating, she uses the “Explain Data” feature. The AI analyzes all underlying data and suggests the spike is correlated with a recent local marketing campaign and a competitor’s stock shortage.

19. ThoughtSpot

  • What it does: ThoughtSpot is an AI-powered analytics platform that allows managers to get data insights simply by asking questions in natural language. Instead of relying on data analysts to build reports, managers can type “monthly sales by region for product Y” and get an interactive chart instantly. This is truly democratized AI for managers who need answers fast.
  • Pricing: Offers usage-based pricing with a free trial available. Enterprise pricing is provided upon request.
  • Practical Example: A CEO is preparing for a board meeting. Instead of requesting multiple reports, she logs into ThoughtSpot and asks, “What was our customer acquisition cost last quarter compared to the previous year?” and “Show me the top 5 underperforming products.” The AI generates the charts and data she needs in seconds.

20. Wrike AI

  • What it does: Wrike is a collaborative work management platform that has integrated AI capabilities to enhance project planning and execution. Wrike AI can help predict project risks, recommend resource allocation, and automate routine tasks, providing valuable assistance to AI for managers focused on optimizing team productivity.
  • Pricing: Wrike offers a free plan for small teams. Paid plans with more advanced features, including AI functionalities, start at around $9.80 per user/month (billed annually). (Pricing subject to change).
  • Practical Example: A project manager using Wrike AI is overseeing a complex software development project. The AI analyzes the project schedule, task dependencies, and team workload, identifying a potential bottleneck due to a key developer being overscheduled. It proactively suggests reassigning some tasks to other available team members to mitigate the risk and ensure the project stays on track.

21. Taskade AI

  • What it does: Taskade is a unified workspace for teams, offering task management, note-taking, and collaboration features. Taskade AI acts as an intelligent assistant that can generate outlines, summarize information, create to-do lists, and even help brainstorm ideas within the Taskade environment. This makes it a versatile tool of AI for managers looking to enhance team collaboration and ideation.
  • Pricing: Taskade offers a free plan with basic features. Paid plans, which unlock more AI usage and advanced functionalities, start at $5 per user/month (billed annually).
  • Practical Example: During a team meeting in Taskade, a manager is brainstorming content ideas for the next marketing campaign. Using Taskade AI, she inputs a few keywords related to their target audience and product. The AI instantly generates a list of potential blog post titles, social media content themes, and video script ideas, sparking further discussion and saving valuable brainstorming time.

22. Forecast.app

  • What it does: Forecast.app is an AI-powered resource and project management platform designed for professional services. Its AI automatically schedules resources based on availability, skills, and project needs, helping managers optimize utilization and improve project profitability. This is a specialized application of AI for managers in consulting, agencies, and other service-based businesses.
  • Pricing: Forecast offers a free trial, with paid plans starting at around $29 per user/month (billed annually).
  • Practical Example: A consulting firm manager needs to staff several client projects with varying skill requirements and deadlines. Instead of manually assigning consultants based on spreadsheets, she uses Forecast.app. The AI analyzes each project’s needs and every consultant’s skills and availability, automatically proposing an optimal resource allocation plan that maximizes billable hours and minimizes conflicts.

AI for Managers: Streamlining Content & Administration

From drafting emails and reports to automating inter-app workflows, these AI tools handle the administrative overhead that can bog managers down.

23. Jasper (formerly Jarvis)

  • What it does: Jasper is an AI content platform that helps users write a huge variety of content, from marketing copy and blog posts to internal memos and job descriptions. Its ability to adopt different tones of voice makes it a versatile tool. This is a must-have AI for managers who are frequently responsible for communication.
  • Pricing: Has a creator mode for individuals, with business plans starting around $49 per user/month (billed annually).
  • Practical Example: A manager needs to write a compelling internal announcement about a new company policy. She provides Jasper with a few bullet points about the policy and asks it to generate a professional and empathetic memo. Jasper produces a well-written draft that she can quickly edit and send.

24. Grammarly Business

  • What it does: Grammarly is more than a spell-checker. For teams, Grammarly Business provides real-time writing assistance, ensuring all communication is clear, concise, and on-brand. Its AI checks for tone, clarity, and correctness. This is foundational AI for managers who want to elevate their team’s written communication.
  • Pricing: Business plans start at $15 per member/month (billed annually).
  • Practical Example: A manager is preparing a high-stakes proposal for a potential client. As she writes, Grammarly Business not only corrects grammatical errors but also suggests rephrasing sentences for better clarity and a more confident tone, ensuring the final document is polished and professional.

25. Copy.ai

  • What it does: Copy.ai is another powerful AI writing tool that excels at generating short-form and long-form content quickly. It has a wide range of templates for specific use cases like emails, social media posts, and product descriptions. The speed of this tool makes it a great piece of AI for managers under tight deadlines.
  • Pricing: Offers a free plan with a word limit. The Pro plan is around $36 per month (billed annually) for unlimited words.
  • Practical Example: A marketing manager needs to create five different versions of ad copy for a Facebook campaign to test which performs best. She inputs the product name and key features into Copy.ai and it generates a dozen distinct options in seconds, ready for A/B testing.

26. Zapier

  • What it does: Zapier is an automation tool that connects thousands of different web apps. It has recently integrated AI into its workflows, allowing for more intelligent “Zaps.” You can now build workflows that parse text, format data, and make decisions before taking action. This advanced automation is powerful AI for managers looking to build custom solutions without code.
  • Pricing: Has a free tier with limited tasks. Paid plans start at $19.99/month (billed annually) for more tasks and multi-step Zaps.
  • Practical Example: A manager wants to be notified in Slack whenever a new high-value customer signs up via Stripe. She creates a Zap that triggers on a new Stripe payment over $500. She adds an AI step to “Format the customer data into a friendly summary.” The final step posts this AI-generated summary into the #wins Slack channel.

27. Ramp AI automation

  • What it does: Ramp is a finance automation platform that uses AI to streamline expense management, automate bookkeeping, and provide insights into company spending. Its AI-powered features can automatically categorize expenses, detect anomalies, and generate reports, giving AI for managers better visibility and control over their budgets.
  • Pricing: Ramp offers various pricing plans depending on the size and needs of the business. Contacting Ramp directly for a custom quote is typically required.
  • Practical Example: A department head is reviewing their team’s monthly expenses on Ramp. The AI automatically categorizes all transactions and flags an unusually high expense in the “Software Subscriptions” category. Upon investigation, the manager discovers a duplicate subscription, which they can then cancel, thanks to the AI’s anomaly detection, saving the company unnecessary costs.

Conclusion: The Future of Management is Augmented

The integration of AI for managers is not a futuristic concept; it’s a present-day reality that is defining the difference between a good manager and a great one. The tools listed above are just the beginning. By embracing AI, managers can offload cognitive burdens, make smarter, data-backed decisions, and, most importantly, reinvest their time in the human-centric aspects of leadership that AI can’t replicate: empathy, mentorship, and building a strong, cohesive team. The journey into AI for managers is an investment in efficiency, effectiveness, and the future of leadership itself.