The business office is an important part of any company. In fact, some people would argue that the office is the heart of your business. It’s where you’ll bring clients to impress them and get them to sign up for your products and services. Investors will be brought here too, in the hope they will inject capital in your company. Then there are your workers who will travel here each and every day. Provided they always see you as a strong leader who they should be following, they will make sure your business succeeds. As such, your business office needs to hit a number of key targets. It needs to be a place where you can complete all your work efficiently and keep your company productive. It has to look professional and be designed to impress anyone who arrives there. It should be secure, in case you are storing important documents and data through the night. You almost always will be. It should also stand out from other businesses.
Don’t forget that when you choose your employees; you will need to impress them. The best ones will have other offers. They will be looking at your office, and they will wonder whether it is the place they want to spend their working day. If the answer is no, they may seek out your competition. You will lose a valuable employee to a company that will be competing with yours every day on the market.
These are just some of the issues you need to think about when you set up your business office. Let’s look at these in a little more detail so that you can understand the right way to get set up.
Choose A Prime Location
A prime location for your office does not necessarily mean that you buy a tower block in the middle of the city. Although there is one particular advantage of doing this. You will be in the heart of the action, close to all the local clients and key players in the industry. However, you will also immediately be taking on a heavy business cost. Imagine, setting up in the middle of Mumbai. This would be incredibly expensive. As such, you may instead want to look at buying real estate in a business park outside of one of the main cities. That way, you can get a lower price but still, be connected to the industry.
You must make sure that the location that you choose has good transport links. It should be easily accessible for your clients and your employees. Think about your warehouse as well. If your warehouse is near to your office, you need to make sure goods can easily be transported. Therefore, you should not pick a place that is close to routes with heavy traffic. Unless, connection points such as air and rail are nearby.
Don’t forget to look at the exterior of the building you buy. It needs to look modern and feel impressive. It should have a lot of curb appeal. If it doesn’t, you’ll need to spend some time fixing it up and adding unique features. In business first impressions are everything. They will determine whether a client stops by for a drink or stays to fill in a contract. Some of the most successful businesses in India have truly stunning offices, inside and out.
If you are looking at adding key features, you can look at things such as unique structures. You could add a sculpture to the outside of your building that will be eye catching. Or, you could use lighting to make sure your business, quite literally, shines. It’s also possible to alter the building itself. Adding metal plates to the outside serves two purposes. The first is that it makes the building look modern. The second additional advantage is that it is a highly efficient solution. Many business owners in India are using these to save on heating costs.
Connect It
Next, you need to think about how to ensure that your business office is connected and firing on all cylinders. One of the best ways to do this is to use a cloud server. However, rather than using an established cloud server, you should go the extra mile. You should have a cloud server installed and set up in your office. Usually, these are built in the basement so that they don’t take up room. By doing this, you can guarantee your company has the fastest connection possible with the most security. All your files and data will be stored in your office on the server. You will easily be able to transfer massive amounts of data quickly between your clients and employees. You will never need to worry about your customers waiting on a service. As long as you have the best employees, it will always be instant. There is no longer a need to feel restricted by outdated tech.
The initial setup of a fully private cloud server can be expensive. However, you can save money by investing in IT outsourcing. Using IT outsourcing means that you do not have to hire a full-time It support staff. Instead, you can just rely on your outsourcing service to always provide the information you need. They can set up your tech for you and then help if it ever goes wrong. The best part about this is that in the event of a tech crash, you are a fully covered. You won’t have to wait hours with your tech down. Instead, they’ll fix it instantly and get your business back up and running. Technology makes up an estimated 75 percent of any modern business, so it is crucial that you are not held back by a lack of support.
As well as this, you do want to make sure you have the fastest internet connection as well. It doesn’t matter if you have your own cloud server. Without a fast connection, your company will still face a crippling blow on the market.
Style And Interior Design
Next, let’s think about how to decorate and style your office. There are a few key areas that you should consider. First, you need to think about the entrance hall. This needs to be designed to impress because it is the first thing that new clients will see. It has to look modern, and you can achieve this by choosing the right furniture. You may also want to approach it with a minimalistic design. By a few artistic pieces for the wall and a couple of pieces of furniture. Do not over do it with this area. You do not want your clients to feel cramped while they are waiting. In fact, you shouldn’t leave your best clients waiting at all. Make sure they are made to feel as though they are the most important people in your office. Remember a great receptionist can go a long way to making sure a client feels comfortable.
Now let’s think about the bullpen and the main place of work in your office. This area of your company is arguably one of the most important parts. At least, when considering how well your business performs. Don’t forget; your employees are the ones who will decide whether your business succeeds or fails. As such, you need to think about inspiring them. Business owners in India have been shown to go the extra mile in doing this.
They have tried alternate and interesting designs in their office. For instance, some have taken note from offices in Japan. Offices here have been styled to look like the outdoors. Designers and business owners alike believe this creates a soothing and relaxing atmosphere. Due to feeling less stress, workers can function at a higher level of productivity. Other businesses such as tech corporations have aimed to inspire. They have set up creative areas that employees can use to stimulate their mind. These are the kind of possibilities that you should be considering. This could be the choice that gives your business the edge over the competition.
You may also want to look at the working office layout. If you want employees to work individually, they do need separate offices or cubicles. However, these days, most offices are open plan. The desks are connected to inspire employees to work in a team or as a collective force. Most business leaders would agree that this leads to far greater results. As the old saying goes, two heads are better than one. It is a brilliant environment for problem solving. If an employee has a problem, they can confer with one of their employees who should be able to help them solve it.
Finally, you need to think about the comfort of your employees. If your employees do not feel comfortable, they will not work effectively. Particularly, if they find themselves in any pain. That’s why you should be providing chairs that provide good back support and that encourage proper posture. As well as this, you need to make sure that employees are having regular breaks. Otherwise, they might develop serious issues such as RSI.
That covers all the information you can use from successful businesses to set up a fantastic new office.