When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.
Leave letter for being unwell
Dear [Name of manager],
I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.
I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.
[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.
Thank you for your understanding.
Sincerely,
[Your Name]
Leave letter for a family event
Dear [Name of manager],
I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.
I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.
[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.
Thank you for considering my request. I am looking forward to hearing from you.
Sincerely,
[Your Name]
Leave letter for a doctor’s appointment
Dear [Name of manager],
I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.
I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.
Thank you for considering my request. I am looking forward to hearing from you.
Sincerely,
[Your Name]
Letter Letter for attending a volunteer event
Dear [Name of manager],
I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.
I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.
Thank you for considering my request. I am looking forward to hearing from you.
Sincerely,
[Your Name]
Leave letter for a surgery
Dear [Name of Manager],
I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.
I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.
Sincerely,
[Your Name]
Leave letter for a family trip
Dear [Name of Manager],
I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].
Thank you for your understanding, and I apologize for any inconvenience this may cause.
Sincerely,
[Your Name]
Leave letter to complete a professional course
Dear [Name of Manager],
I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].
Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.
Sincerely,
[Your Name]
Leave letter for a vacation
Dear [Name of Manager],
I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.
I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.
Sincerely,
[Your Name]
Leave letter for the death of a relative
Dear [Name of Manager],
I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.
I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.
Sincerely,
[Your Name]
Leave letter for visiting a government office
Dear [Name of manager],
I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.
I will try to be available on phone while I’m away.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Leave letter for maternity leave
Dear [Name of manager],
I am writing to inform you that I will be taking maternity leave from [start date] to [end date].
I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.
My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.
Sincerely,
[Your name]
Leave letter for paternity leave
Dear [Name of Manager],
I am writing to inform you of my intention to take paternity leave from [start date] to [end date].
I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.
I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.
Thank you for your understanding and support.
Sincerely,
[Your name]
Leave letter for the death of a pet
Dear [Name of manager],
I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.
I hope you can understand the importance of this time for me and that you can grant me this leave.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Leave letter to take care of a sick family member
Dear [name of manager],
I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.
I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].
However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.
Sincerely,
[Your Name]